Business moves are more stressful than personal moves/flat relocation. You might not be able to physically control all aspects of corporate relocation. Certain guidelines of the company will have to be followed.
It can take up to three months to prepare to move. The majority of us are unaware of the guidelines for corporate relocations, which can lead to stress and a lot of difficulties.
Moving offices is a big undertaking that requires careful planning. You may find it difficult particularly if this is your first time moving. However, don’t worry. The process can be broken down into simple tasks or helpful office-moving techniques, just like every other task.
Corporate Moving Checklist: How to Move
Communication is crucial when it comes to corporate moves. Communication is key in corporate moves. Employees, movers, and landlords should be kept informed of every aspect. It is best not to ask questions during the process of moving. It is important to tell office workers exactly where each item should be placed.
If you have many of the same desks which are allocated to each employee, make sure they are in the right order. One method to aid the mover in sorting the mess is to use colored stickers. For instance, every piece of furniture in one room, or office, can be identified with a particular color and number.
If you are moving furniture around the office, labeling it is an excellent tool. This is a delicate matter. In addition, the label should be put in a spot where it will be easily be read. The more straightforward and clear you organize the office move for moving companies, the more quickly the office move can be completed. In the end, time is money.
Supervisors are responsible to ensure that your employees follow the directions for the office relocation. This manual must be given to all employees. If everything is done correctly employees can return to their normal schedules right away following the relocation.
The employees are accountable for packing their own belongings and following office relocation instructions.
Checklist for Major Office Moving
Separately pack all contents including working documents as well as trays for letters books, and other items. We suggest that you put any loose materials such as pencils, staples, and pencils in an envelope. After that, place them in the container.
Glass can be secured by using paper. When moving offices some items remain in the old space that is not moved to the new room. These items should be identified beforehand with the Do Not Move sticker so that they do not get transferred to the new space by mistake.
2. Transportation of technological equipment
Before moving any specific piece of equipment for processing, make sure it is safe to do so. These machines should be transported in a specific manner. If you’re using rental equipment, ensure that you notify the owner in advance of the move. It is important to remove and disassemble computers in a specific manner.
It is essential to ensure that the person handles the issue properly. All ink needs to be removed from copiers prior to the office moves. There may be removable parts that can easily be lost during the move – make sure they are securely fastened or put in an additional box. If you have vending machines at your workplace, take out all merchandise. Take out all the water from the dispensers.
So, your work can be broken down into smaller small chunks. Your plan documents serve to guide you forward.
Choose the time of your move carefully. Your company may not be able to adjust the season. Be aware that your company is no longer functioning when you move.
3. Personal belongings
The NYC business movers are not responsible for the personal belongings of employees, including financial documents, legal documents photos, pens, flowers, etc. To keep your personal items secure, we recommend taking them with you. If you require containers for this, the commercial moving company will be able to provide it.
In advance of the move
Measure – Take a look at your space before you make a commercial move.
4. Fixed assets
Check out the services provided in your new office lease. If you have an office that is serviced or a co-working space, it could be covered under your lease. Phones, phone lines Information technology, electronics, insurance, business, and cabling are covered. Contact your current suppliers for assistance throughout the transition.
Inform your vendors that you’ve received items (fruits newspaper, milk, newspapers, etc.). And contact them at minimum three weeks prior to let them know you’re moving. Don’t forget to let your cleaning company know, as well. This is a great moment to begin looking at your new office space.
Planning is the best tool you have Use spreadsheets, documents, and checklists wisely for office moves. Include every task that needs to be accomplished regardless of how little they may be, along with the steps that must be taken to accomplish them, and the individuals accountable for each task.
Find out if the furniture is required for your office space, and then purchase it. A lot of co-working spaces and serviced offices provide all the furniture you need.
7. Have a deadline
A set deadline or set of deadlines can help you get things done faster. You can’t put things off or wait until the next day when you’ve got a deadline. It’s motivating to make sure that everyone gets a productive day.
The most crucial aspect of office moving is making it a plan. It’s helpful to organize your office move in advance. This will not only ease the stress for the employees, but also the movers who will be performing the move. Request estimates from stationary providers for everything you require with the latest address